The first contact with your child’s teacher, in many ways, is the most important, This is the time you are building rapport and developing a relationship of trust. Therefore, an appropriate time and setting are important for the first brief encounter. A phone call, a note, or, best of all, an initial face-to-face meeting is best. A good time to contact your child’s teacher is during the first week of school. This gives you an opportunity to meet one another when neither has any complaints. Otherwise, the first teacher contact can be unpleasant. The teacher is usually calling to describe some unacceptable behaviour or report a child’s tack of progress and her concern that a learning problem may exist. This kind of contact usually puts a parent on the defensive, and communication can be hampered. Neither party wins, and the biggest loser is your child.
However, during the first week of school, the teacher probably knows very little about your child. Thus, you are in a position to provide some helpful information. This is the time to mention then identify these. And, last but not least, assure the teacher that she has your full support and cooperation. Provide the teacher with your phone number and tell her to feel free to call when help is needed from home. Let the teacher know from the start that you want to work with her, not against her, so your child will learn. Do not feel you are intruding or asking for special treatment. You are simply indicating that you are truly concerned that your child receives a good education.
After your child has spent six weeks in school, again call or drop a note to check on your child’s progress. If a conference needs to be set up, do it immediately. Even if your child is doing well, you may still want a conference. If your child is in kindergarten or first-grade, the following questions may be the most appropriate:
Is my child able to get along with others?
Can my child participate well in group activities?
What can I do to encourage or help my child learn to read?
Can you describe my child’s reading program?
In second and third grade you may want to ask these additional questions:
Is my child experiencing difficulty with any specific skills?
If so, what are they!
How can we help him with these skills?
Let’s consider specific guidelines to help you communicate effectively with your child’s teacher. Practice these guidelines, and your child will reap the benefits.
Guideline 1: Identify the purpose of the conference. Is it to become acquainted? Is it to alleviate your concerns about your child’s poor attitude towards reading and/or school! Or is it to receive a report card and test scores? Each of these situations is vastly different and requires different preparation.
Guideline 2: Communicate the purpose of the conference. If you are requesting the conference, immediately tell the teacher the purpose. This helps to alleviate any imagined fears the teacher may have about your request to hold a conference.
Guideline 3: Arrange the conference at the teacher’s convenience. The teacher then has sufficient time to plan and to have the necessary information at the conference. An unplanned conference can turn out to be a waste of time for both teacher and parent and cause feelings of frustration.
Guideline 4: Plan for the conference. Write out the areas and questions you want the conference to cover. Combine, delete, and clarify these questions, and, finally, prioritize them. By using this process, your most important questions will be answered in a clear, succinct manner. Moreover, the teacher’s responses will likely be clearer and more to the point.
Guideline 5: Restate the purpose of the conference at the onset. Try to stay on one topic since your time together is limited.
Guideline 6: Display a positive attitude during the conference. Be aware that not only what you say reflects your attitude, but also your tone of voice, facial expression, and body movements. A loud voice may imply dominance. Rigid posture may suggest anger or disapproval. Always listen attentively and show your enthusiasm.
Guideline 7: Remain open and supportive throughout the conference. Don’t become antagonistic or defensive; otherwise, the conference outcome can be disastrous. Strive for cooperation between you and your child’s teacher. Even when teachers present a negative side of your child’s behaviour or inform you of other problems, try to remain objective. This can be difficult when it is your child, but he will experience as many or more difficulties if you and die teacher don’t try to find a way to work together to solve these problems.
Guideline 8: Make sure suggestions are provided to increase your child’s growth. If your child is doing well, find out what you can do to ensure continued success and progress. If he has difficulties, make sure the teacher goes beyond merely pointing out a problem. The teacher needs to provide ideas for eliminating or reducing the difficulty. Many parents have been discouraged or aggravated because teachers point out problems but don’t provide solutions. Don’t let this situation occur! If immediate suggestions can’t be provided, then a follow-up conference is needed.
Guideline 9: Ask for examples of daily work to better understand your child’s strengths and weaknesses By reviewing your child’s work, you will learn if progress has been made since the last conference. Have any weaknesses become more severe? If improvement hasn’t been made, are other methods or materials being used? As a parent, what should you be doing at home with your child?
Guideline 10: Clarify and summarize each important point as it is discussed. Thus, both the teacher and parent are better able to develop a mutual understanding and agreement. Let’s took at a conference in which a parent does a good job of clarifying and summarizing a major point.