A formal letter is an official letter. It is a letter written for official reason. A formal letter is written for different purposes which are.
- Make a complaint
- Request something
- Make an inquiry
- Apply for a Job
- Formal Invitation
When writing a Formal letter, there are strict rules you must follow which are
You should be mindful of your use of grammar when writing a formal letter as abbreviations, slang and codes are not allowed, examples are Nov, Don’t, gimme, e.t.c.
You have to go straight to the point when writing a formal letter, keep it simple and short and also avoid all unnecessary friendly chat and casualness.
When writing a formal letter, you must be conscious of the arrangement from the addresses and dates; to the salutation and heading; down to the introduction; body and conclusion; and then closing and signature:
Your Address and date: In a formal letter, this should be written at the top right corner of the page
5 Adeniran Street
20 November 2015
Recipient Address: Yes a formal letter has two addresses, and this recipient’s address is the second one. This is the address of the receiver of the letter, it should be written at the left hand side after the date.
The Managing Director
Rise Interactive Global Link Limited
10A Olaniji Street, Juli Estate,
Salutation: letter Dear Sir/Ma/Madam
Heading: This carries the reason you are writing the letter in one sentence, it should be in capital letters, if not, it should be underlined. It is the subject of the formal letter. Note: If the subject is not written in capitals, it should be underlined in a formal letter
Example: Application for the post of a Clerk or APPLICATION FOR THE POST OF A CLERK
Body: In a formal letter, the first paragraph should be introductory while the second paragraph should convey whatever it is you want to get across, in details.
Conclusion: The last paragraph of a formal letter should be conclusive, a summary of what you’ve been writing about. If it is a letter of complaint, the summary could be some suggestions on how to handle it, if it’s a letter of proposal , you may conclude by writing what that you’re expecting a positive reply.
Name and Signature: In a formal letter, this should be written at the left side after the conclusion with your names.
Ali Hanifah Abiodun
Note: Remember when writing formal letters, you are not allowed to write in abbreviations or words like, don’t, shouldn’t or aren’t.