One of the most effective skills you can have in life is powerful and effective time management. If you’re not managing your time well, there’s no way you’re going to reach your goals at work and the life outside of it. Sure, you might make some progress. But your time management will be an uphill battle if you don’t take your time seriously. For people who squander and waste the precious little time they do have, they know all too well how difficult achieving even mildly difficult goals can be.
1. Complete most important tasks first.
This is the golden rule of time management. Each day, identify the two or three tasks that are the most crucial to complete, and do those first.
Once you’re done, the day has already been a success. You can move on to other things, or you can let them wait until tomorrow. You’ve finished the essential.
2. Learn to say “no”.
Making a lot of time commitments can teach us how to juggle various engagements and manage our time. This can be a great thing.
However, you can easily take it too far. At some point, you need to learn to decline opportunities. Your objective should be to take on only those commitments that you know you have time for and that you truly care about.
3. Sleep at least 7-8 hours.
Some people think sacrificing sleep is a good way to hack productivity and wring a couple extra hours out of the day. This is not the case.
Most people need 7-8 hours of sleep for their bodies and minds to function optimally. You know if you’re getting enough. Listen to your body, and don’t underestimate the value of sleep.
4. Devote your entire focus to the task at hand.
Close out all other browser windows. Put your phone away, out of sight and on silent. Find a quiet place to work, or listen to some music if that helps you (I enjoy listening to classical or ambient music while writing sometimes).
Concentrate on this one task. Nothing else should exist. Immerse yourself in it.
5. Get an early start.
Nearly all of us are plagued by the impulse to procrastinate. It seems so easy, and you always manage to get it done eventually, so why not?
Take it from a recovering chronic procrastinator — it’s so much nicer and less stressful to get an earlier start on something. It isn’t that difficult either, if you just decide firmly to do it.
6. Don’t allow unimportant details to drag you down.
We often allow projects to take much, much longer than they could by getting too hung up on small details. I’m guilty of this. I’ve always been a perfectionist.
What I’ve found, though, is that it is possible to push past the desire to constantly examine what I’ve done so far. I’m much better off pressing onward, getting the bulk completed, and revising things afterward.
7. Enjoyment should always be the goal. Work can be play.
We get so caught up in busyness that we forget to enjoy what we’re doing. Even when we focus on working smarter, we’re still often too focused on getting things done.
This should never be the point. Always ask yourself: What can I do to spend more time enjoying what I’m doing?
8. Be conscientious of amount of TV/Internet/gaming time.
Time spent browsing Twitter or gaming or watching TV and movies can be one of the biggest drains on productivity.
I suggest becoming more aware of how much time you spend on these activities. Simply by noticing how they’re sucking up your time you’ll begin to do them less.
9. Delineate a time limit in which to complete task.
Instead of just sitting down to work on a project and thinking, “I’m going to be here until this is done,” try thinking, “I’m going to work on this for three hours”.
The time constraint will push you to focus and be more efficient, even if you end up having to go back and add a bit more later.
10. Leave a buffer-time between tasks.
When we rush from task to task, it’s difficult to appreciate what we’re doing and to stay focused and motivated.
Allowing ourselves down-time between tasks can be a breath of fresh air for our brains. While taking a break, go for a short walk, meditate, or perform some other mind-clearing exercise.
11. Don’t think of the totality of your to-do list.
One of the fastest ways to overwhelm yourself is to think about your massive to-do list. Realize that no amount of thought will make it any shorter.
At this point in time, all you can do is focus on the one task before you. This one, single, solitary task. One step at a time. Breathe.
12. Exercise and eat healthily.
Numerous studies have linked a healthy lifestyle with work productivity. Similar to getting enough sleep, exercising and eating healthily boost energy levels, clear your mind, and allow you to focus more easily.