Business studies, JSS 1,Week 3

Topic: The Office

Contents:

Meaning of an office

               Qualities of a good office layout

               Things usually found in an office

An office is generally a room or other area where administrative work is done. An office can also be defined as a place set aside for performing clerical and administrative duties in an organization.

Every organization, whether government or private has a place called an office, it could be a room or a whole building. An office is very important in any organization.

Qualities of a good office layout

The qualities of a good office layout are the following

  • A good office must allow for easy control and supervision of staff
  • The office should be well laid out to prevent waste of time on unnecessary movement of staff
  • A good office should have enough light and adequate ventilation and the environment should be constantly kept clean.
  • A good office must be suitably equipped with office machines , telephone, stationary etc to ensure good performance
  • An office should be laid out in such a way that will make it possible for work and free flow of information between all members of the staff

Things usually found in the office

The following things are usually found in an office either for the use and comfort of the people working in the office or things to help them perform their duties efficiently. Some of the things usually found in the office are:

  • computer,
  • printers,
  • table,
  • chair,
  • intercom,
  • scanning machines, etc

Test and exercise

  1. One of these is a definition of an office (a) a place where people go to pray (b) a place where clerical and administrative go to further their education (c) a place where clerical and administrative duties are performed (d)a place where the quarrels between workers are settled.
  2. Which one of the following is not an office commonly found in an organization (a) staffroom   (b) account office (c) sales office (d) guardroom
  3. All these things are usually found in an office except (a) tables and chair (b) computers and printers (c) printing machine (d) makeup bag and weapon
  4. All of these are qualities of a good office except (a) it must allow for easy control and supervision of staff (b) there should be enough light and adequate ventilation (c) must be tight and stuffy (d) must be well equipped
  5. ————- is a place set aside for performing clerical and administrative duties (a) a home (b) an office (c) the bedroom (d) dinning room